Dear ERASMUS participants 2021/22,
here you find all information concerning especially the ERASMUS year 2021/22. All further more general information concerning ERASMUS outgoing can be found at Information for outgoings. Since 2021/22 marks the start of a new ERASMUS program generation, the general information will be updated in the next weeks.
Starting in 2021/22 the Learning Agreement will be completed in the OLA = Online Learning Agreement process. Only in exceptional cases, in which the OLA-process does not work properly, you can fall back on the old Learning Agreement template, which will be made available for download in the workflow of your participant's account.
You find Leitfaden OLA (OLA Guidelines, Ger), FAQ OLA (Ger), Zeichnungsberechtigte im Fachbereich/Institut (staff in your department with OLA signature rights, Engl/Ger), Ansichtsexemplare OLA (Template) and old Learning Agreement (Template) as downloads on this page.
Further information on OLA and old Learning Agreement process in the English general information
departmental coordinator sent us at the Global Office the list of applicants
including nominations and rejections until April 01, 2021. We procssed
the 770 applications and you can see the current status of your
application in your participant's account and can download the preliminary
participation certificates and get access to the Learning Agreement section of
Information about the effects on ERASMUS mobilities in 21/22 will be made available once we receive it. Do not hesitate to write us to email@example.com to request information in English, since the update of our English sites may be delayed.
In spite of the Covid 19-pandemic we go ahead with the regular process for the ERASMUS year 2021/22 as it was planned.
There is no other way to do this. Unfortunately that does not mean planning reliability for you. Please keep in mind that all acceptance letters are subject to revocation. Depending on the development of the crisis, the EU, national governments and host universities wil have to make decisions which will be binding and may seriously affect your ERASMUS mobility. If we receive relevant information, e.g. through the DAAD as our national agency, we will post it on our website and may inform you by email. We urge you to please keep yourself updated on the webpages of your host university.
Once again: Please keep in mind that all acceptance letters are subject to revocation.
POSTPONEMENT OF MOBILITY:
You can ask for a deferral of your mobility to the summer semester 2022 with your departmental coordinator. She/He will clear this with the partner institution and will officially nominate you there for the summer semester, if they agree. Also she/he will inform us at the GO by informal email and we will change the dates in your participant's account accordingly. You can then download updated participation certificates.
Deferrals from the summer semester 22 into the winter semester 22/23 are not possible. You would have to re-apply for the next academic year.
Please refer to the tab below for further information on final accounting and administrative process in case of mobilities affected by COVID pandemic.
All ERASMUS participants - except for ERASMUS zero grant students and students going to Switzerland - receive an ERASMUS mobility grant on top of the tuition waiver at the host institution.
Please take note: The grant only covers the time period of your studies spent in person at the host institution/in the host country, and not virtual mobility from outside the host country or periods of online-classes not attended in the host country! Also if the host institution informed beforehand that they offer virtual mobility/online studies only and no physical mobility, you will not receive the mobility grant, even if you travel to the host country, which we advise strongly against. If your host institution has to switch to online teaching due to force majeure (e.g. covid-19) after your arrival, this is a different situation and you will receive funding.
All financial information offered here is based on physical mobility with physical start and end date proved by the host institution and a duration of 144 days per semester.If your individual duration is shorter, the final sum of the mobility grant will be reduced accordingly.
This mobility grant, daily and monthly rate mandated by DAAD, is intended to help pay for the additional costs in the host country and varies depending on which group that country has been put into by the EU commission.
Amount of funding in 2021/22:
Country Group 1 - Program countries with higher living
Denmark, Finnland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom: 450€ per month (15.00€ per day)
Country Group 2 - Program countries with medium living costs:
Austria, Belgium, France, (Germany), Greece, Italy, Malta, Netherlands, Portugal, Spain, Cyprus: 390€ per month (ca. 13.00€ per day)
Country Group 3 - Program countries with lower living costs:
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia (FYROM), Poland, Romania, Slowakia, Slowenia, Turkey: 330€ per month (11.00€ per day)
All mobilities starting in the winter semester 2021/22 will be funded from the 2020/21 budget. Goethe University applies this measure to use funds not used in the previous year, which was heavily affected by the COVID 19 pandemic. Since the formula for the calculation of funding is the same in both years, there is no disadvantage for participants of either year. However we are required to use the document templates of the year of funding, so although your mobility may start in the winter semester 21/22 you will receive a document for 20/21.
The same goes for all mobilities to the UK: Funding for UK is possible only with funds from 20/21 due to BREXIT.
At first all students get a calculation of a lump sum of 4.8 monthly rates (for max. 144 funded participation days) per ERASMUS semester, 9.6 monthly rates (for max. 288 funded participation days) for a full academic year, even if the ERASMUS period may last longer. One trimester will be treated as one semester, two or three trimesters as a full academic year. Please see below for information on reduced funding when the duration of physical mobility turns out to be less than 144/288 days.
CG1: 2,160€ per semester 144 funded days / 4,320€ for 2 semesters 288 funded days
CG2: 1,872€ / 3,744€
CG3: 1,584€ / 3,168€
The outpayment of the grant to the ERASMUS participants is administered by the international office of Goethe-University. Typically there will be two outpayments: 75% of the grant will be paid at the beginning of the physical mobility and the outstanding amount after the mobility. All participants starting their ERASMUS stay in the winter semester 2021/22 will receive their first outpayment once the proof of the start of the physical mobility/arrival certificate has been uploaded by the student into her/his participant's account. Students starting in the summer semester 2022 will receive their first payment in mid-January of 2022 at the earliest, also once the arrival certificate has been uploaded. After this first outpayment has been made there will be no changes possible in the grant until the completion of the ERASMUS stay, except in the case of an extension or shortening of the ERASMUS period by one semester. The extension period of one additional semester may be supported by 4.8 more monthly rates, if we have sufficient funds left and if you apply for additional funding in your participant's account at least one month (30 days) before the originally planned end date. If you don't apply in due time, you still might extend your stay and receive a tuition waiver, but the extension will be valued as zero grant days which means no financial support. Minimal extensions from a couple of days to a couple of weeks have to be registered by us, but will not be funded.
Since we are obliged to record the exact duration of your ERASMUS period from actual start date to actual end date, we will do this once you have uploaded your Confirmation of Period of Study, proof of the end date of your physical mobility. If this shows the duration to be shorter than 4.8 months (144 days) per semester or 9.6 months (288 days) per academic year, we are obliged to request a backpayment from you for the difference in days. Mostly though a reduction in the outstanding second outpayment suffices to cover the difference.
The outstanding amount of the grant will be paid out to the participants after the completion of their mobility, once they completed the upload of all mandatory ERASMUS documents into their participant's account and handed in their original Grant Agreement as a paper document plus completed their EU Online Survey and the OLS language test. You are only entitled to 100% of the grant if you provide all documents in due time.
The outstanding amount of the grant for completed and (due to Covid 19) discontinued physical mobilities of the winter semester 2021/22 will be transfered to the students' accounts in intervals of 2 weeks at the beginning and in the middle of the month starting in February 2022, for the summer semester starting in June 2022.
Please note that changes to the
process may occur due to the Covid 19 situation.
The EU Green Deal is meant to push the EU to climate neutrality by 2050 and all EU actions and strategies should help to reach this goal. The ERASMUS program still sets the main focus on physical mobility to the host country, but the ecological footprint has to be reduced. Green mobility means environmentally sustainable travel.
In accordance with the ERASMUS guidelines and as a motivation for Green Mobility the Global Office of Goethe-University will pay out a bonus of €50 to each 21/22 ERASMUS participant who will travel to and from the host destination by train, bus, or car (ride-sharing with others). Participants travelling by ferry (e.g. Scandinavia) will receive the bonus as well, if the rest of the journey is being undertaken by train, bus or ride share. Air-travel will not be funded.
Since you already have to upload a proof of travel together with your arrival and departure certificates in order to prove physical mobility, we are able to check the mode of travel when checking these uploads. This also means the €50 will be paid out after the completion of the mobility, not beforehand or during the mobility.
Another possibilty of supporting Green Mobility is by funding up to four travel days (4 more funded days with funding (€11, €13, €15) depending on the country group your host country is in). So we will award additional funding days to participants travelling green.
Here you find further information
on GREEN ERASMUS (in German).
Based on the adapted ERASMUS-rules and the information of DAAD a subdivision into 6 status groups has been established for Goethe University ERASMUS participants. If this will be applied in 2022/23 has not yet been decided upon. The following information is based on the previous years and thus may not be valid for 2022/23. Depending on the status group and the specifications made by the participants the final accounting was made as follows:
ERASMUS-Prozedere - To-Do durch Studierende: Im Teilnehmer:innenkonto sind nach dem korrekten Upload von Learning Agreement und Grant Agreement und der Einreichung des Grant Agreement im Papieroriginal auch die Schritte Ankunftsbestätigung inklusive Nachweis physische Anreise ins Gastland (Flug- oder Zugticket etc.), Verlängerung (i.d.R. Nein angeben), Confirmation of Period of Study/Abreisenachweis (Flug- oder Zugticket etc.), Erfahrungsbericht, Finales Grant Agreement, Transcript und Anerkennung durchzuführen. Der erste OLS-Sprachtest und die abschließende EU-Survey müssen komplettiert werden.
Es kann dann die ursprünglich im Grant Agreement genannte Pauschale voll ausgezahlt werden, d.h. nach der bereits erhaltenen 75%-Rate nach Komplettierung des administrativen ERASMUS-Prozedere auch noch die ausstehende 25%-Rate. Eine tagesgenaue Abrechnung findet also nicht statt.
Einschränkung: Teilnehmer:innen, die im ersten von 2 geplanten Semestern oder Trimestern abbrechen, erhalten nur die pauschale Förderung für ein Semester und müssen also ein Drittel der bereits erhaltenen 75%-Rate zurückzahlen.
Hinweis: Die gleiche Regelung gilt übrigens auch in den seltenen Fällen, in denen eine Mobilität zunächst online beginnt und dann physisch im Gastland fortgeführt wird, aber schließlich pandemiebedingt physisch abgebrochen werden muss und nicht online weitergeführt wird bzw. keine Kosten verursacht.
Es werden nur Reisekosten (Flugticket etc.) übernommen, die durch ERASMUS entstanden sind und trotz Bemühen um Rückzahlung nicht von Dritten erstattet wurden. Diese Förderung erfolgt aus Mobilitätsmitteln. Darüberhinausgehende Kosten (Reservierung, Mietvorauszahlungen) werden nach Anfrage der Studierenden aus OS Mitteln ersetzt bis maximal Förderpauschale siehe Grant Agreement.
ERASMUS-Prozedere - To-Do durch Studierende: Im Teilnehmer:innenkonto sind nach dem korrekten Upload von Learning Agreement und Grant Agreement und der Einreichung des Grant Agreement im Original keine weiteren Schritte durchzuführen. Die oben genannten Nachweise sind in die deutsche oder englische Sprache übersetzt als Attachments an firstname.lastname@example.org zu senden. Der erste OLS-Sprachtest und die abschließende EU-Survey entfallen.
You want to improve your language skills prior to your ERASMUS mobility?
The language center of GU offers preparatory language courses for ERASMUS as well as other language coureses during and between lecture periods. More information at http://www.sprachenzentrum.uni-frankfurt.de
ERASMUS 2022/23 participants taking part in these language courses will be reimbursed - see next tab for more information.
Language courses at Goethe University: If an ERASMUS
participant successfully completed a language course offered by the
Sprachenzentrum (Language Center) of GU in the semester before the ERASMUS
mobility (no earlier courses), we will reimburse the course fee. For
preparatory ERASMUS language courses in Spanish and French as well as for other
courses of the Sprachenzentrum the participants have to upload the course
certificate into their ERASMUS participant's account together with the payment
slip, which is possible only after the start of your mobility. Be advised that
course fees of language courses other than those offered by the Sprachenzentrum
of GU will not be reimbursed.
Language courses at the host university: Some host universities offer preparatory or semester long language courses - some free of cost, some with fees. If you have completed such a course successfully, please upload the course certificate into your participant's account. If course fees applied, please include the payment slip in that pdf-file. This is possible only after the start of your mobility.
For the reimbursement of language course fees only limited funds are available in ERASMUS. We reimburse the actual course fee for maximum 2 language courses up to a maximum amount of 100€ in total per ERASMUS participant in 2021/22. Participants in language courses prior and during the winter semester 2021/22 have to upload their course certificates until March 1, 2022 and receive the money in the second half of March 2022. Participants in language courses prior and during the summer semester 2022 upload their course certificates until July 15, 2022 and receive the money in August 2022. If you miss the winter deadline, you will be included in the summer outpayment. If you miss the July deadline, you will not be reimbursed for the language course fees.
If you want to extend your period of stay, you have to apply for that extension in your participant's account in the part "During the mobility". This is possible only once you have uploaded your arrival certificate. Further information can be found here.
You have to apply for an extension of the ERASMUS period at least 30 days before the originally planned end-date, either if your start date was earlier or you will conclude your study period later than originally planned.
This you do in your participant's account and applies to minimal extensions from a couple of days to a couple of weeks to extensions by a module or full semester. Minimal extensions from a couple of days to a couple of weeks have to be registered by us, are important to receive full funding, but cannot not be funded if your ERASMUS period exceeds 144 days per semester/288 days per academic year.
A minimal extension does not require permission by the departmental coordinator or the host institution. Please pay attention when marking the correct field in your participant's account.
For extensions for a module or semester, trimester or placement/internship at the host institution please mark this accordingly in the participant's account first. Then talk to the responsible person at the host university and your departmental coordinator at GU, because these two have to give written permission by email to email@example.com that the extension is granted within the ERASMUS program. Only after receiving these emails your application for extension can be processed in the participant's account. You will then be provided with a Changes to Original Learning Agreement form for the extension period in your participant's account.
Additionally in all cases of extension an updated Grant Agreement will be provided. Please complete and upload these into your account in due time.
Please notice: An extension period has to immediately follow the current mobility period. Extensions past the summer semester cannot be permitted, because the fiscal administration of ERASMUS at Goethe University is done by academic years. For officially confirmed additional examination periods or studies an extension can be granted until the end of the official ERASMUS period, September 30. Maximum duration is 12 months per regular study cycle though; for students in the traditional study programs Diplom, Magister and Staatsexamen (state examination) up to 24 months.
An extension by a second semester after the summer semester into the winter semester of the following academic year is possible only by submission of a new application for the new ERASMUS study period with your departmental coordinator, who has to decide if another placement in the program is possible. Please contact him/her as early as possible.If enough funds are available for all extensions for a module/semester that reach the GO in due time, cannot be determined at this point. This is a case-by-case decision in the order we receive the applications for extension, that depends on the number of cancellations, terminations and shortenings of ERASMUS mobilities. If the funds available are not sufficient, you may still extend your ERASMUS study period under the tuition waiver, but the extension will be valued as zero grant days which means no financial support. In prior years though all extensions could be funded up to the possible maximum
Funding for physical mobilities tot he UK will be paid from the 2020/21 budget. Back then the amount of funding per month was 450€, that is 15€ per day. Maximum funding per semester was 2.160€ for max. 144 funding days and per year 4.320€ for max. 288 funding days. Final accounting based on number of days studied at the host institution.
This mode of funding for UK has been installed by the EU Commission and is not to the disadvantage of outgoing students to UK, but after Brexit sadly the only possibility left to fund physical mobilities to the UK. Therefore we have to use the Grant Agreement template from 2020/21, since we have to do the accounting and reporting within the 2020/21 budget.
Be advised that Social Top
up and Green Travel Top up thus are not applicable for UK mobilities.