Dear Goethe University employees: Below you can find information on occupational health and safety in relation to the coronavirus. This will, of course, be updated and extended as the situation develops.
To the extent that their tasks and technical equipment allow, and as long as their physical presence at their workplace is not required, Goethe University employees should work remotely or from home in agreement with their supervisor until further notice. For remote work or working from home, the fixed daily worktime applies. Any costs incurred in working from home or remote work can be reimbursed via decentralised funds upon application, with an itemization of these costs and the supervisor's approval. Employees whose presence is required in particular to maintain teaching, administration and infrastructure operations may work on site at the university under strict adherence to RKI standards. This includes employees in technical and administrative personnel, researchers and university teaching staff. Researchers are requested to give priority to research work and tasks that can be carried out remotely or from home. For research projects on campus, RKI standards also apply.
Before commencing work, employees must be briefed (see documentation form under information sheets and documents).
Please note: Due to the current pandemic situation, most Goethe University employees are currently working from home or remotely. This may result in longer processing times and delays, as requests and orders that are not time-critical are first collected and then handled en bloc so that staff do not have to come to the university to deal with individual questions. We will make every effort to process individual queries within 10 working days.
For offices and evaluation rooms,
the rules of the Federal Ministry of Labour and Social Affairs (BMAS)
and the corresponding instructions of the State of Hesse as well as the
recommendations of the RKI apply until further notice: Offices, regardless of their
previous occupancy, may only be occupied by one person. If further capacities
are urgently needed on site, alternating work, i.e. alternaning between office and
home or mobile work and/or alternating use of the office by
employees should be organised. If occupancy by several employees is absolutely essential for official reasons
(maintaining operations and infrastructure / teaching and research), it
must be checked whether the use of additional technical protective measures is
necessary, and whether the ventilation requirements can be complied with.
If the use of rooms by several persons at the same time is unavoidable, the minimum area for each person in the room must not be less than 10 m², insofar as the activities to be carried out allow this.
If the activities to be carried out do not permit this (room occupancy requirement of 10m²/person), the employer must ensure equivalent protection of staff through other suitable protective measures. Equivalent protective measures are the provision of medical face masks or FFP2 masks, suitable partitions between the individuals present (especially in the case of workplaces located opposite each other) and compliance with ventilation requirements. Employees shall wear the masks provided by the employer.
Approval by Occupational Health and Safety at the university is necessary for this; supervisors must regularly compare work areas that have already been approved with the current specifications and, if necessary, checked and adjusted. Please direct enquiries to email@example.com.
In those units that are necessary for maintaining emergency operations, effective substitute regulations must be made in coordination with supervisors.
In accordance with the current coronavirus regulations of the State of Hessen, there is a general obligation to wear a medical mask (surgical mask or protective mask that meets the FFP2, KN95, N95 standard or comparable without an exhalation valve) in all buildings of Goethe University.
Areas/events with compulsory masks
In the case of workplaces/areas used by several employees at the same time and where it is not possible to comply with the rules (i.e. 1.5m minimum distance / 10m² per person and regular ventilation, e.g. when working on/with certain equipment, fume cupboards, in functional rooms), wearing a medical mask is obligatory (in the case of FFP2 masks, note the limit on wearing time!).
Areas/events without compulsory masks
In non-public areas (areas without public traffic, after taking one's seat, and observing the minimum distance and ventilation requirements):
Further information (German).
On 23 April 2021 the Hessian state government announced that people belonging to the third priority group according to the Ordinance on the Entitlement to Vaccination against the SARS-CoV-2 Coronavirus may nowregister for a vaccination appointment. All state institutions are included in the third priority group according to Section 4 para. 1 no. 4 letter b). No prioritisation based on relevance will take place among departments. As a result, it is now legally possible for the Ministry and the departments to issue the employer's certificate required for registration for the vaccination appointment to all state employees. Certificates for vaccinations against SARS-CoV-2 from other states may from now on be confirmed by the offices responsible for personnel. It is necessary to keep a list for tracking purposes.
You may already now register for a vaccination appointment at the vaccination centre at your first place of residence without the employer's certificate. If no influence can be exerted on the scheduling of appointments and the vaccination appointment is during core working hours, the vaccination appointment counts as worktime in accordance with clause 5.2 of the service agreement on flexible working hours.
Please note: Even with vaccination, it continues to be important to maintain safe conditions as far as possible in the coming weeks and months with the help of working from home, the self-tests now available, and by continuing to adhere strictly to the distancing, hygiene, ventilation and mask rules. We all bear responsibility for ourselves and for our colleagues. Please continue to be consistent and disciplined, careful and prudent.
Coronavirus Occupational Health and Safety Ordinance (Corona-ArbSchV)
The federal and state governments have again agreed to extend the validity of the Coronavirus Occupational Health and Safety Ordinance (Corona-ArbSchV) with effect from 1 July 2021 until 10 September 2021. With this amendment, the employer's obligation to allow employees the option to work from home or for remote work has been lifted. However, the following still applies:
The employer is obliged to take all appropriate technical and organisational measures to reduce the number of contacts between people for work-related reasons. The use of rooms by several persons at the same time must be reduced to the minimum necessary for carrying out work.
The above-mentioned rules of Goethe University on working from home or remote working therefore continue to apply, as do the specifications on the staffing of offices and other workplaces for employees working on site.
In order to reduce the risk of SARS-CoV-2 infection at work, employers continue to be obliged to provide employees who do not work exclusively at home (working from home/remote working) a rapid antigen test twice per calendar week so that SARS-CoV-2 pathogens are detected immediately. Employees who currently work exclusively from home or remotely in compliance with the coronavirus ordinance and whose work does not require them to be present in person are not entitled to rapid antigen tests from their employer.
Rapid tests at Goethe University
The State of Hesse provides rapid tests for employees of Hessian universities.
According to the manufacturer, the test must be stored at 2 – 30 degrees and protected from sunlight. When using the test, it
should be at room temperature (approx. 20 - 30 degrees). After using the
reagents (bottle with buffer solution), make sure that they are tightly closed
again. If used properly, the reagents have a shelf life of up to 2 years
(according to the manufacturer).
You can find detailed information on how to use the SARS-CoV-2 antigen self-tests on the manufacturer's website (short instructions and video):
What to do when you have the test result
Negative test result
Even after a negative test result, you must continue to observe the distancing and hygiene rules (see information on the obligation to wear a mask - in German) and the current instructions on work organisation in full in order to protect yourself and others. In-person events can only take place with an up-to-date hygiene concept.
Positive test result
You must self-quarantine immediately (i.e. without detours!). In addition, you must immediately inform your supervisor, the crisis team (firstname.lastname@example.org) as well as the health authority, and make an appointment for a PCR test as soon as possible to verify the result.
Please take particular note: special protective measures must be taken for employees who belong to a risk group according to RKI standards (information and advice from the RKI (in German)). A risk evaluation is very complex and deciding unambiguously whether a person belongs to a risk group is therefore not possible. A medical evaluation in the form of confirmation through a doctor's certificate (issued by a specialist or family physician) is therefore necessary. This is to be submitted to human resources on request. The doctor's certification certifies that you are “a person with an increased risk of severe COVID-19“ in accordance with the information and advice from the RKI(German). The exact diagnosis should not be stated. The certification will not be put on file.
In general, the supervisor will assess of the working conditions to determine which measures (in accordance with the BMAS "Umgang mit aufgrund der SARS-CoV-2-Epidemie besonders schutzbedürftigen Beschäftigten" (PDF in German)) are necessary to effectively protect employees who belong to a risk group from health risks associated with carrying out their work, especially with regard to the current infection situation.
Individuals with an increased risk of contracting COVID-19 severely must not have contacts with different members of the public / different customers. The options of allocating them their own private office, allowing them to work during off-peak hours, or assining them other tasks by transferring or delegating them elsewhere should be considered. Risk groups can (according to the recommendation of the BMAS (PDF – German), risk group 3 and higher “should") be granted the option of working remotely or from home, insofar as this is possible.
In order to maintain public safety and order, the options do not apply to employees in areas of state administration whose continued operation must be ensured without restriction even in the current situation (e.g. local IT infrastructure, workshops, caretaker services, etc.). The department head determines which areas in his or her department are constitute an exception. (Dienstanweisung zum Umgang mit dem Corona-Virus im Geschäftsbereich des Hessischen Ministeriums für Wissenschaft und Kunst (PDF)).
Procedures for implementing protective measures for employees who belong to a risk group and whose on-site work is absolutely necessary for maintaining continued and unrestricted operation, even in the current situation (e.g. for local IT infrastructure, workshops, caretaker services, repair and maintenance work, emergency and standby services, etc.):
If telework / working from home or remote work are not possible, especially due to the particular nature of the work, and on-site working with protective measures is not possible either, the employees in question are to be granted leave of abscence. This also applies for employees who live in the same household with individuals in need of care. Parents of children who, due to the closure of childcare facilities and schools, are unable to organise care for their children may also work remotely or from home in agreement with their immediate supervisor. Special regulations also apply for employees who are pregnant (PDF, in German)
Preference continues to be given to allowing employees the option of working from home or remotely in agreement with their supervisor. If, due to the lifting of compulsory attendance at schools and/or the (partial) closure of childcare facilities, work cannot be performed or can only be performed in part due to the childcare situation, (partial) leave of absence is possible under certain conditions.
Information on the procedure, including the respective requirements and the necessary documentation, can be found here (in German).
Vacation already approved is to be taken as planned – also for reasons of solidarity with other employees regarding the distribution of work and free time. There is no right to cancellation. In exceptional cases, a mutual agreement can be reached between employees and supervisors for a different vacation period if that employee's work is urgently needed during the originally planned vacation period.
For persons returning from international risk areas, the currently valid regulations of Goethe University (see Home Quarantine and the Ordinance on Coronavirus Entry Regulations) on testing and quarantine must be followed.
To support virtual teaching in the 2020 summer semester, Goethe University entered into a licence agreement with the provider Zoom, allowing Goethe University teaching staff and employees to use the service via their personal HRZ account. Since Zoom should be used exclusively for teaching, we request that users give priority to this use and that other services (in particular Vidyo) are used for other purposes (e.g. committee work). You can find further information at https://zoom.uni-frankfurt.de and https://lehre-sose2020.uni-frankfurt.de/
In-person committee meetings can take place again if there are compelling reasons and they are not possible in digital form. A distancing and hygiene concept, agreed beforehand with Occupational Safety, is required for such meetings. The distancing and hygiene concept must always be drawn up the basis and in observance of the current instructions provided by Occupational Health and Safety. Please send your questions about instructions and your concept to email@example.com.
As a rule, food should not be served during these meetings. In exceptional cases, individually packaged food and drinks may be offered, or an external caterer with an appropriate hygiene concept can be hired.
External guests / experts etc. can also be admitted to committee meetings with special authorisation and after receiving
instructions / information beforehand. Whenever possible, digital meeting
formats are to be given priority.
Official travel is only possible in exceptional cases (e.g., the risk of serious adverse effects on the success of a scientific project, loss of research funding, a research topic that demands a specific time window, or the necessity of on-site presence). Authorisation of official travel by the supervisor and dean's office in charge requires the prior review of adherence to RKI standards and the requirements of the Federal Ministry of Labour and Social Affairs. Regional travel restrictions and quarantine rules must also be followed. The completed checklist for official travel (Status: 3 August 2021) is to be submitted along with the application for official travel.
a) Official travel within Germany
Official travel within Germany is only permitted in exceptional cases and if necessary for verifiable official reasons. Approval is granted by the supervisor and the dean's office after being reviewed.
Where possible, overnight stays should not take place. If this is unavoidable, the regulations for overnight stays of the federal states in question must be taken into consideration beforehand.
Where possible, official travel should be undertaken alone in an official or private vehicle. The use of a vehicle by more than one person at the same time is only allowed in justified exceptional cases. A mouth-and-nose covering must be worn by all occupants for the duration of the journey, and sufficient ventilation must be ensured.
If the use of public transport cannot be avoided, current regulations such as the obligation to wear a mouth-and-nose covering, are to be observed.
b) Official travel outside Germany
Official travel to areas that are currently no longer classified as high risk areas / areas of variant of concern are possible again on the basis of the other regulations regarding official travel at Goethe University.
No official travel may take place to regions with a travel warning from the Federal Foreign Office or which have been classified as high risk areas / areas of variant of concern by the Robert Koch Institute. If a travel warning is issued by the Foreign Office or it is classified as a high risk area / area of variant of concern by the Robert Koch Institute after approval has been granted for official travel, the approval is deemed revoked and the journey may not be undertaken. Persons undertaking official travel are required to check travel warnings and risk classifications of high risk areas / areas of variant of concern for themselves prior to travelling.
If the travel destination is declared as a high risk area / area of variant of concern during the journey itself (by either the RKI or the Foreign Office), employees may themselves decide whether to continue or terminate their visit.
Persons who have tested positive for SARS-CoV-2 must observe a 14-day quarantine without a special order from the public health department. This also applies to all persons living in the same household. Any individuals who have come into contact with an infected person must also observe a 14-day quarantine at home. If children in the same household are subject to official quarantine, working on site is not permitted during this period. Working on site is also not permitted if a red warning notification appears in the coronavirus app. In agreement with the public health department and the crisis team (Krisenstab), working on site may be permitted if negative test result (RT-PCR test) can be presented. Anyone entering Germany from an international high risk area / area of variants of concern must also quarantine in accordance with current regulations. If you notice that you or members of your family are showing symptoms, please contact your doctor. The same obligation to quarantine applies analogously for students.
The following rules apply for all members of staff, regardless of whether or not they are vaccinated or have recovered.
Employees are strictly required to report the following cases (using the record sheet)
For persons entering Germany from international high risk areas / areas of variants of concern that are subject to official quarantine, the following must also be observed:
For persons entering Germany from international high risk areas / areas of variants of concern, that are not subject to official quarantine, the following must also be observed:
During the period in which on-site work is not allowed, work should be conducted remotely or from home. If this is not possible, a paid leave of absence will be granted.
In order to break infection chains quickly, it should also be noted that the crisis team must be informed if:
Employees are required to inform their supervisors and the crisis team at firstname.lastname@example.org or 069/798-23688 without being asked. Verbal and written orders from the public health departments must also be sent to email@example.com.
Our procedure and regulations are based on the RKI standards for contact tracing, as also applied by the public health departments.
When planning vacations, please be aware that the Robert Koch Institute (RKI) deems certain countries to be high risk areas / areas of variant of concern for SARS-CoV-2 infections.
When returning to Germany from an international high risk area / area of variants of concern, official quarantine at home must be observed in accordance with current regulations, and testing requirements must also be complied with. In addition, the current regulations of Goethe Universiy for working on site after returning from an international high risk area / area of variants of concern. (See the section on 'Reporting procedure in the event of a suspected infection / home quarantine due to an infection, an order from the public health department to quarantine at home or when entering the country from an international high risk area / area of variants of concern'.)
> Further details are available on the pages of the Hessian Ministry for Social Affairs and Integration (in German).
When planning your vacation – also out of consideration for your colleagues - we therefore ask you to factor in foreseeable quarantine periods. Employees must either take vacation or reduce overtime hours for the duration of a foreseeable quarantine if, after prior consultation with their supervisors, it is not possible to work remotely or from home. Employees only then hava a right to remuneration by the employer if quarantine must be observed through no fault of their own. Anyone travelling to a region deemed to be a high risk area / area of variants of concern accepts that this righ will become void.
If a country is not deemed to be a high risk area / area of variants of concern until after entry, the employee is not at fault. If possible, and in consultation with the supervisor, the quarantine period should then be used for remote work / working from home.
The generally binding distancing and hygiene rules must be observed on all campuses of Goethe University. Public activities that are likely to endanger these rules, such as parties, barbecues or picnics, are prohibited on Goethe University's campuses, irrespective of the number of people involved.
If distancing and hygiene rules are not followed, the respective representatives for domiciliary rights within the meaning of the House Rules (Section 3; 3) (in German) are authorised to issue a ban on further access to the campus.
Tours and events on campus
Events / tours on campus, including those with external participants, are possible with an appropriate distancing and hygiene concept and following consultation with firstname.lastname@example.org. So that the minimum distance of 1.5 metres can be reliably maintained, group size is limited to 20 persons. Guided tours inside the buildings with external participants are still not possible.
University buildings on the Westend, Bockenheim, Riedberg and Ginnheim campuses are still closed to the public, but they may be used by university members under strict observance of the RKI standards. This applies for all buildings in which work is carried out that is indispensable for the organisation of teaching, research and administration. These buildings may be entered using card keys or via staffed main entrances. Access is regulated individually at each location (e.g. locking authorisations, lists with the porters).
In-person events in university buildings take place in accordance with distancing and hygiene concepts that are also to be observed outside the event rooms. If distancing and hygiene rules are not followed, the respective representatives for domiciliary rights within the meaning of the House Rules (Section 3, 3) (in German) are authorised to issue a ban on further access to the campus.
At the University Library, media can be borrowed and returned on site; the lending service is now available to all users again. Masks are compulsory in the buildings, i.e. access is generally only possible with a medical mask.
In all facilities, access is checked by security personnel on the basis of the GoetheCard or library card. Only in the Central Library are the borrowing/returning and information/registration counters accessible without ID. The number of persons who can be in the rooms at the same time is limited in all facilities. For access to the Humanities Library Centre and the Sports Library, an entry ticket must be booked in advance in each case via the online booking system and shown at the control point. https://buchung.ub.uni-frankfurt.de/zeit/
The facilities of the University Library (UB JCS) can again be used by students and employees of Goethe University to a limited extent for studying and working in line with RKI standards. A workplace must be booked in advance https://buchung.ub.uni-frankfurt.de/zeit/.
Only in the Central Library are external users with a library card also admitted. For reasons of solidarity, we ask all users who are unable/no longer wish to attend at the booked time slot to cancel it again and make it available for others. Users are allowed to take off their medical masks once they reach their reserved workplace.
The on-campus book delivery service for Goethe University employees is still available. https://www.ub.uni-frankfurt.de/corona/buch.html Details of all available services can be found on the library's service monitor: www.ub.uni-frankfurt.de/corona/monitor.html
The café „Sturm & Drang“ operated by CampuService in the auditorium complex on the Westend Campus continues to be open from Monday through Friday between 8 and 4:30 pm. Cold and hot dishes are available for takeaway only. https://www.cafe-sturm-und-drang.de/de_de/startseite.html (in German)
In view of the current development in the pandemic, the Studentenwerk also plans to reopen some canteen services on the Westend and Riedberg campuses:
The Studentenwerk would like to point out that the existing hygiene and distance rules continue to apply in their establishments and that, in addition to collecting contact data, university affiliation will also be monitored. This means that university members must be able to identify themselves as such, either with the Goethecard or, if this is not possible, by a confirmation letter from the university management.
Courses may take place face-to-face within the framework of hybrid teaching. Priority continues to be given to written examinations, tests, laboratory activities, internships, practical and artistic training sections, one-day excursions, practical sport exercises and courses that are comparable in a narrow sense. You can find further information at these links: examinations | teaching (in German).
Until further notice, scientific meetings and conferences may only be conducted in digital form. Urgently required meetings for professional, official or business reasons with external participants from Germany are possible in compliance with the separate regulations according to the current CoKoBeV.
The current requirements for events with external participants include:
Detailed specifications can be found in the current templates for distance and hygiene
concepts in the coronavirus toolbox.
Pocket transmitters/headsets cannot be borrowed and used as long as the pandemic continues. It is not possible to disinfect the headsets.
Only handheld microphones can be used at the present time.
However, the Media Technology staff at the University Computing Centre can help all faculties/teaching staff planning to purchase their own headsets at the faculty's expense.
Please simply order the headsets via email@example.com.
Once the headsets have been purchased, the costs are charged via the cost transfer form. Please complete it (including the cost centre) and send it to firstname.lastname@example.org. The Accounts Department will then transfer the costs.
Headset models used in university buildings/rooms:
Should you have any questions, please contact email@example.com.
For any urgent further questions concerning official matters please send an email to firstname.lastname@example.org. Please include your full details and a telephone number for queries.
You can contact the offices for Occupational Health and Safety and for Biological Safety under 069/798-23688.