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Special information for outgoings 2019/20
Here you find all information concerning especially the ERASMUS year 2019/20. All further more general information concerning ERASMUS+ outgoing can be found at Information for outgoings.
Please note: due to the Corona virus, our office hours are suspended until further ado. Please contact us per E-Mail or phone if you have any questions.
REIMBURSEMENT OF LANGUAGE COURSE FEES UP TO MAX. TOTAL OF 100€ PER ERASMUS PARTICIPANT
Fortunately no restrictions apply for the ERASMUS year 2019/20.
All ERASMUS participants - except for ERASMUS freemovers and students going to Switzerland - receive an ERASMUS mobility grant on top of the tuition waiver at the host institution. This is intended to help pay for the additional costs in the host country and varies depending on which group that country is in:
Amount of funding in 2019/20:
Country Group 1 - Program countries with higher living costs:
Denmark, Finnland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom: 450€ per month (15.00€ per day)
Country Group 2 - Program countries with medium living costs:
Austria, Belgium, France, (Germany), Greece, Italy, Malta, Netherlands, Portugal, Spain, Cyprus: 390€ per month (ca. 13.00€ per day)
Country Group 3 - Program countries with lower living costs:
Bulgaria, Croatia, Czech Republic, Estonia, Hungary, Latvia, Lithuania, Macedonia (FYROM), Poland, Romania, Slowakia, Slowenia, Turkey: 330€ per month (11.00€ per day)
All students receive a lump sum of 4.66 monthly rates (for min. 140 days) per ERASMUS semester, 9.33 monthly rates (for min. 280 days) for a full academic year, even if the ERASMUS period may last longer.
CG1: 2,100€ per semester / 4,200€ for 2 semesters
CG2: 1,820€ / 3,640€
CG3: 1,540€ / 3,080€
The outpayment of the grant to the ERASMUS participants is administered by the international office of Goethe-University. Typically there will be two outpayments: 75% of the grant will be paid in advance, and the outstanding amount after the mobility. All participants starting their ERASMUS stay in the winter semester 2019/20 will receive their first outpayment in early September 2019. Students starting in the summer semester 2020 will receive their first payment in mid-January of 2020. After this first outpayment has been made there will be no changes possible in the grant until the completion of the ERASMUS stay, except in the case of an extension or shortening of the ERASMUS period by one semester. The extension period of one additional semester may be supported by 4,66 more monthly rates, if we have sufficient funds left and if you apply for additional funding in your participant's account at least one month (30 days) before the originally planned end date. If you don't apply in due time, you still might extend your stay and receive a tuition waiver, but the extension will be valued as zero grant days which means no financial support. Minimal extensions from a couple of days to a couple of weeks have to be registered by us, but will not be funded.
Since we are obliged to record the exact duration of your ERASMUS period from actual start date to actual end date, we will do this once you have uploaded your Confirmation of Period of Study. If this shows the duration to be shorter than 4.66 months (140 days) per semester or 9.33 months (280 days) per academic year, we are obliged to request a backpayment from you for the difference in days. Mostly though a reduction in the outstanding second outpayment suffices to cover the difference.
The outstanding amount of the grant will be paid out to the participants after the completion of their mobility, once they completed the upload of all mandatory ERASMUS documents into their participant's account and handed in their original Grant Agreement as a paper document plus completed their EU Online Survey adn the second OLS language test. You are only entitled to 100% of the grant if you provide all documents in due time.
Language courses at Goethe University: If an ERASMUS participant successfully completed a language course offered by the Sprachenzentrum (Language Center) of GU in the semester before the ERASMUS mobility (no earlier courses), we will reimburse the course fee of 60€. For preparatory ERASMUS language courses in Spanish and French as well as for other courses of the Sprachenzentrum the participants have to upload the course certificate into their ERASMUS participant's account together with the payment slip, which is possible only after the start of your mobility. Be advised that course fees of language courses other than those offered by the Sprachenzentrum of GU will not be reimbursed.
Language courses at the host university: Some host universities offer preparatory or semester long language courses - some free of cost, some with fees. If you have completed such a course successfully, please upload the course certificate into your participant's account. If course fees applied, please include the payment slip in that pdf-file. This is possible only after the start of your mobility.
For the reimbursement of language course fees only limited funds are available in ERASMUS. We reimburse the actual course fee for maximum 2 language courses up to a maximum amount of 100€ in total per ERASMUS participant in 2019/20. Participants in language courses prior and during the winter semester 2019/20 have to upload their course certificates until March 1, 2020 and receive the money in the second half of March 2020. Participants in language courses prior and during the summer semester 2020 upload their course certificates until July 15, 2020 and receive the money in August 2020. If you miss the winter deadline, you will be included in the summer outpayment. If you miss the July deadline, you will not be reimbursed for the language course fees.
If you want to extend your period of stay, you have to apply for that extension in your participant's account in the part "During the mobility". This is possible only once you have uploaded your arrival certificate. Further information can be found here.
This you do in your participant's account and applies to minimal extensions from a couple of days to a couple of weeks to extensions by a module or full semester. Minimal extensions from a couple of days to a couple of weeks have to be registered by us, are important to receive full funding, but cannot not be funded if your ERASMUS period exceeds 140 days per semester/280 days per academic year.
- The calculation of the lump sum for one semester in 2019/20 is based on an ERASMUS study period of 140 days per semester (4 months with 30 days plus 20 additional days = 140 days total)
- The planned ERASMUS study period im Mobility Online for example student is only 110 days from the planned start date 01. Sep. 2019 till the planned end date 20. Dec. 2019.
- Example student will study for longer than these 110 days, either because he has an earlier arrival date or stays longer at the host institution, or both, and therefore will study 130 days.
- We as the home institution are only allowed to fund these 130 days in full, if example student applied for the extension of 20 days in due time, that is at least 30 days before the planned end date.
- Without this due application for extension we are only allowed to fund the originally planned 110 days and not the additional 20 days, even if the total time of the mobility is 130 days and with that less than the 140 days we could fund.
- compare the planned start date in article 2, point 2.2 with the start date in the arrival certificate you received from your host university and
- compare the planned end date in article 2, point 2.2 with the information provided by your host university in their academic calendar for 2019/20. If you notice that your ERASMUS study period will last longer than originally planned, please apply for the extension.
A minimal extension does not require permission by the departmental coordinator or the host institution. Please pay attention when marking the correct field in your participant's account.
For extensions for a module or semester, trimester or placement/internship at the host institution please mark this accordingly in the participant's account first. Then talk to the responsible person at the host university and your departmental coordinator at GU, because these two have to give written permission by email to firstname.lastname@example.org that the extension is granted within the ERASMUS program. Only after receiving these emails your application for extension can be processed in the participant's account. You will then be provided with a Changes to Original Learning Agreement form for the extension period in your participant's account.
Additionally in all cases of extension an updated Grant Agreement will be provided. Please complete and upload these into your account in due time.
Please notice: An extension period has to immediately follow the current mobility period. Extensions past the summer semester cannot be permitted, because the fiscal administration of ERASMUS at Goethe University is done by academic years. For officially confirmed additional examination periods or studies an extension can be granted until the end of the official ERASMUS period, September 30. Maximum duration is 12 months per regular study cycle though; for students in the traditional study programs Diplom, Magister and Staatsexamen (state examination) up to 24 months.
An extension by a second semester after the summer semester into the winter semester of the following academic year is possible only by submission of a new application for the new ERASMUS study period with your departmental coordinator, who has to decide if another placement in the program is possible. Please contact him/her as early as possible.
If enough funds are available for all extensions for a module/semester that reach the IO in due time, cannot be determined at this point. This is a case-by-case decision in the order we receive the applications for extension, that depends on the number of cancellations, terminations and shortenings of ERASMUS mobilities. If the funds available are not sufficient, you may still extend your ERASMUS study period under the tuition waiver, but the extension will be valued as zero grant days which means no financial support. In prior years though all extensions could be funded up to the possible maximum (140 days/semester or 280 days/academic year in 2019/20).