In the following you find some basic information concerning the participation in the ERASMUS program.
Please check that you belong to the circle of students eligible for ERASMUS participation. In case of doubt please contact your departmental coordinator or the Global Office at email@example.com. Eligible for ERASMUS participation are all students of Goethe University:
At Goethe University the ERASMUS program is implemented in part at the departmental level by departmental coordinators or study abroad offices (depts.. 01, 02, 03, 16). They select the students, nominate the participants at the host and home university and they are the contact for all matters concerning the study program and in most cases recognition of credits. That means after you registered online in mobility online and created your application and were selected as an ERASMUS participant your departmental coordinator nominates you at the host university with the basic details including your email address. After a while you should receive an email by the host institution concerning your direct application as an ERASMUS incoming student there.
Please keep in mind that you have to apply as an ERASMUS exchange student at
the host university after your Frankfurt departmental coordinator has nominated
you there. At most universities the application is done digitally. Be sure
not to do this last-minute. Please research the deadline for the application on
your own at their website, and contact your Frankfurt departmental coordinator
a month before that deadline if you have not received any email or information
from the host institution at that point.
In order to receive the ERASMUS grant and documents and be guided through the administrative side of the program, your departmental coordinator also nominates you to us at the Global Office. We set your status to participant in your application account which now becomes your participant's account. This account is the center of all administrative matters. There we provide you with your participation certificates, and mandatory documents such as the learning agreement, grant agreement, confirmation of period of study etc. There you upload these and other documents, language course certificates and bills, apply for extension of your ERASMUS period etc.
don't hold an EU nationality, please acquire information on visa-regulations
for your ERASMUS-host country very early on. Also please check if you have to
deregister at the registration office in the German city you reside in and
register again upon return from your ERASMUS studies. And as a EU national you
will/might need a visa or residence permit for some countries (e.g. Turkey), so
please make sure to get information on the regulations way ahead of the start
of your ERASMUS study period
On the basis of the REST directive (directive (EU) 2016/801) ERASMUS participants with a non-EU-nationality, who hold a residence title for specific purposes in Germany, have under certain conditions special mobility rights within the EU. That means these students may complete a part of their studies in a second EU country for up to 360 days.
Please notice: Directive (EU) 2016/801 is not being applied in Denmark and Ireland.
Detailed information can
be aquired at the Federal Office for Migration and Refugees at Bundesamt für Migration und Flüchtlinge and at
the International Office of your host university.
You have to show proof of participation in the ERASMUS program at different agencies and institutions. E.g. you need a participation certificate at the Studierendensekretariat (student registrar's office) to request an Urlaubssemester (sabbatical or holiday semester) or if you want a partial refund of the Semesterbeitrag (semester contribution), for Auslands-BAföG, for insurance companies or Kindergeldstelle (child allowance office) and also in the host country and at the host institution.
Participation certificates in English and German will be available for download in your participant's account after we have changed your status to participant, at first excluding the amount of the ERASMUS grant, but by early June including the ERASMUS grant, since we will know the funds available to us and the number of participants and thus will have completed our calculations by then.
The duration of your ERASMUS mobility mentioned in the participation certificate is calculated from the planned start and end-dates you provided at the time of your ERASMUS application. If the factual duration turns out to be different, this will automatically be accounted for in the final calculation after you uploaded your confirmation of period of study after the conclusion of your ERASMUS mobility. If you come across a mistake in your participation certificate please do not hesitate to contact us at the Global Office.
If you very urgently need a participation certificate before one can be provided in your account, please contact your departmental coordinator, who received a blanco template from us that he can fill in individually. After successful completion of your ERASMUS mobility and all administrative matters you will receive a final certificate, the ERASMUS Plus alumnus/alumna certificate, in English and German in your participant's account.
Information on the ERASMUS mobility grant for students can be found in the information specifically updated for your cohort.
The claim to additional student funding through national grants or loans shall not be restricted during the ERASMUS period. All ERASMUS participants are required though to notify us about additional funding including the amount (except for Auslands-BAföG), because in rare cases the ERASMUS grant has to be limited.
If you have to cancel your ERASMUS participation please notify your departmental coordinator AND us at the Global Office at firstname.lastname@example.org. The same goes for terminations and shortenings of the mobility, that is if you reduce the actual duration below the planned duration, also in case you reduce a mobility planned for two semesters down to one semester only. Mr. Purkert will contact you concerning the back payment of the grant. If the duration of your ERASMUS mobility drops below 2 months (60 days), you have to pay back the grant in full, since this is the minimum duration in the ERASMUS program. If the duration is 60 days or more, you will have to pay back a partial sum of the grant. If the duration drops below the maximum duration of funding per semester in your cohort/academic ERASMUS year, the outstanding outpayment will be reduced accordingly.
In case you encounter problems during the ERASMUS stay, that make it impossible for you to continue your studies in an orderly way, please contact your departmental coordinator and us at the Global Office at email@example.com. This can be an accident, health and mental problems, financial problems. Then it has to be decided whether the continuation of the mobility is possible and reasonable under the circumstances.
The ERASMUS guidelines state that "The sending and receiving organisations must be located in different countries and the receiving country must be different from the country of residence of the participant." This means if an ERASMUS participant has or changes his principal residence in/to the host country, he cannot receive any ERASMUS funding including the tuition waiver!